St Louis Section–ACS
Job Manual
The original Job Manual of the St Louis Section of the American Chemical Society was assembled as a project of the 1973 Steering Committee from information supplied by the incumbent officers and committee chairs. Its purpose was to assist newly elected officers and committee and subcommittee chairs in planning and coordinating their jobs.
This manual is one of a series of revisions of the original. It must not be used as a substitute for ingenuity and creativity in finding better ways to define, organize, and conduct programs. It is simply a way of passing on prior accumulated experience in a convenient format. This product is a working document and each of us has the responsibility to correct, maintain and enhance.
The Steering Committee is responsible for revising the manual bi-annually. Each person having a job listed in this manual should make it a personal goal to provide the Steering Committee with an updated version of their job description when requested, so that the next manual will be as current and as useful as possible.
This 2003 revision is the result of such a request for information. The 2000 manual was converted to HTML format, then updated with the new information provided by various officers and commitee chairs to Lisa M. Balbes (2002 Chair and WebMaven). The 2000 edition, printed in 2001, was the last version produced in printed format.
The Chair is President of the Corporation (the St Louis Section is incorporated as an organization under the “General Not-For-Profit Act” of the State of Missouri) and Chief Executive Officer of the Board of Directors and of the Section. S/he calls, establishes the agenda for, and presides at, meetings of the Board of Directors (a minimum of four per year). Persons to be notified of Board of Directors meetings include: Officers, Directors, Councilors, Alternate Councilors, Standing Committee Chairs, News Media Chair, Editor of the Chemical Bond, Society Officers, and any subcommittee member or other member of the Section who requests such notice. The Chair presides at all general meetings of the Section. The Chair presents the High School, Midwest, and St Louis Section ACS Awards. The Chair must be familiar with the duties and responsibilities of all committees and subcommittees.
The chair is expected to attend the ACS National meetings in the Spring and Fall, and the Midwest Regional Meeting. The section pays expenses - up to $1500 for a national meeting and up to $750 for the regional meeting.
The Chair’s duties and responsibilities include the following:
Summer before taking office (As Chair-elect):
Appoint all Chairs for Standing Committees and Subcommittees. Get started early because this requires a lot of time. Recommendations should be obtained from past Chairs, Board members, and the Steering Committee.
NOVEMBER (As Chair-elect):
See that the Chair appoints the audit committee.
See that budget information is requested for Treasurer.
Establish timing on Chemical Progress Week, coordinating with ADACIOM. Remind the Awards Night and St Louis Section Award Banquet Chair to select and reserve the location.
DECEMBER (As Chair-Elect):
Confirm arrangements for Recognition Night and contact Tyco Health Care/Mallinckrodt [2002 contact was David Berberich, dave.berberich@tycohealthcare.com 314-654-1404] regarding support for the evening. Their typical contribution is $500.
Contact the Local Section Activities Office (1-800-227-5558 ext 4600) to get names of 50-year members and request the certificates that will be presented at Recognition Night. Call early; they take months to receive.
Order large plaques for Distinguised Service Award winner and Past Chair; and pin for past chair. (see Chair-Elect job description for detals.)
Establish calendar (in conjunction with Program Committee) for Board meetings, general meetings, and programs to the extent possible, and get Board approval. It is useful to call a meeting of the incoming Program Committee Chair, Subcommittee Chairs, and the Chemical Bond Editor to establish meeting dates and publicity methods. Such a meeting should be held in December or early January.
The Board of Directors meets once per month in Jan. -May and Sept. -Dec. The Board must approve the dates and locations. The Continuity Dinner usually is the December Board meeting.
JANUARY:
See that the annual Treasurer’s Report and the Audit Committee Report are prepared. Be certain that your name is on all banking and investment accounts.
Complete preparation of budget for the calendar year.
Once the St Louis Section ACS Awardee has been selected, make sure that plans for the St Louis Section ACS Award Symposium and Banquet are under way.
Continue preparations for Recognition Night. Look for communication from Local Section Activities Office regarding 50-year members.
Personally invite each 50-year member and a guest to the Recognition Night Banquet as guests of the Section, and obtain their biographies for the program..
Invite all Past Chairs of the Section and post-50-year members (To get current list, use section roster from national, sort on year in which they joined).
Send invitation to Mallinckrodt contact (see Past-chair/December for contact info).
Ask 50 and post-50 year members if they need assistance with transportation.
Invite recipient of the Distinguished Service Award and a guest to attend the Banquet as guests of the Section.
Arrange for a photographer to be present at the Recognition Night Banquet.
Get plaques engraved with “NAME, 2002 Distinguished Service Award for exemplary service to the St Louis Section–American Chemical Society” and “NAME, 2001 Chair, In recognition and appreciation of your leadership of the St Louis Section–American Chemical Society”.
Confirm that the Secretary has sent a list of officers and the committee roster to the Society.
FEBRUARY
Appoint Nominating Committee for Officers of the St Louis Section before the February Board meeting. (Consider Chair-Elect for membership on this committee). See bylaws for details. Any candidates for councillor positions must be approved by the Board.
Check on planning for Chemical Progress Week with coordinator and with ADACIOM.
MARCH:
Invite appropriate guests to the St Louis Section ACS Award Banquet, such as an executive at the awardee’s institution. (The St Louis Section-ACS Award Chair usually does this).
See that Chair for the High School Teaching Award invites the Awardee and a guest to the Awards Night Dinner as guests of the Section.
Preside at Recognition Night.
Finalize your own participation in events of Chemical Progress Week. See Coordinator of Chemical Progress Week.
Prepare order of activities for Awards Night and give to Chair-Elect, so they can prepare the printed program.
Attend the Marcus Award presentations at St Louis University.
Make certain that the nominations ballot appears in the May Chemical Bond.
APRIL or MAY:
See that outgoing Treasurer files Income Tax Statement due May 15 or files for a three-month extension.
Get nominating ballot in May issue of the bond, soliciting nominations from general membership for officers to un in fall elections.
Serve as Chair of the Midwest Award Jury. Appoint the members. Note that two must be from the St Louis Section and appointed to three-year terms with the approval of the Board of Directors. The other two members are appointed for one-year terms, and usually are from outside the St Louis Area but in the Midwest region, which includes the following 17 sections: Ames, Iowa, Kansas City, Kansas State University, Mark Twain, Mo-Kan-OK, Nebraska, Omaha, Ozark, Sioux Valley, South Central Missuri, Southern Illinois, St Louis, Univeristy of Kansas, Univeristy of Missouri, University of Arkansas, and Wichita.
Mail Midwest Award nominating packets and ballots to all 11 jury members. See Bylaws Article XI. All nominating packets and ballots should be returned to the Midwest Award Chair by June 15th.
It is appropriate that jury members be outstanding researchers in their own right. Former Midwest and St Louis Section Award winners make excellent jurors.
Get Board approval for closing date for St Louis Section ACS Award Nominations.
JUNE:
Receive ballots from the Midwest Award Jury by June 15, determine Awardee, and inform him/her in writing. Inform the Board by June 30.
See that a citation is written for use in publicity and to be read at the Midwest Award Presentation ceremony. The nominator normally writes the citation.
JULY:
Submit an Annual Report to the State of Missouri under the General Not-for-Profit Corporation Act prior to August 1. Donald Leavitt, the Corporation’s registered agent, supplies the forms
AUGUST:
Make certain Chemical Bond Editor has St Louis Section ACS Award call for nominations by August 5 for insertion in the September Chemical Bond.
Remind Chair-Elect to begin contacting potential Standing Committee Chairs.
Update this section of the Job Manual when requested.
SEPTEMBER:
Make sure Chemical Bond editor has candidate bios and ballot for publication in October issue.
OCTOBER:
Finalize arrangements for Continuity Dinner which is usually the Board meeting for December.
Make sure that the incoming Chair-Elect has responded positively to the invitation to attend the Local Section Officers’ Conference sponsored by the Society. The Section pays expenses.
See that the St Louis Section informational brochure is updated if needed.
NOVEMBER:
Select a surprise speaker to deliver the Henry Godt lecture at the Continuity Dinner.
Steering Committee works with the Secretary on ballot counting and certification. Election results must be certified to Board of Directors by November 15th.
Issue invitations to the Continuity Dinner, after consultation with Chair-Elect.
Remind Chair-Elect to request budget proposals from officers, councilors and committee chairs.
Make sure St Louis Section ACS Award Jury is appointed. See Bylaws. You will serve as Chair of the Jury. Send out nomination packets to Jury members.
DECEMBER:
Appoint Audit Committee. If the incumbent is not re-elected, then the incoming Treasurer should be part of the committee. No Board approval is necessary.
Send thank-you notes to those people who supported your administration.
By December 5th, prepare message from outgoing Chair to be included in the January Chemical Bond.
JANUARY:
Begin preparation of the Annual Report. This is a big job!
Serve as Chair of the St Louis Section ACS Award jury and notify the Section Chair of the Awardee.
Select early June date and reserve Tower Grove Park pavillion for annual picnic.
FEBRUARY:
Send Annual Report to the Society by Feb 15, along with any award nominations.
Post notice of picnic in March issue of Chemical Bond. Ask Editor to repeat notice in May issue.
MARCH:
Be prepared to give the annual Past Chair’s address at the Recognition Night Banquet.
SPRING:
Contact Illinois State Fair in Springfield, IL. We usually try to send two volunteers for their booth. This involves eight local sections in two regions of ACS. It is a big hit with National and is one of the only interregional events. Contact Hannibal or Chicago Local Sections for details. Place “Call for Volunteers” in Chemical Bond. Ask people who live or work in Illinois — they are good volunteers. We give $100 financial support, if asked.
JUNE:
Serve as chair of annual picnic “committee.” Ask two people to arrive early to help with set-up. Ask two others to be responsible for drinks (one for beer, one for water and soft drinks) with coolers and ice. Buy meat, buns, condiments, chips, etc. Ask two more to share grilling duties. Find or bring grilling tools and other picnic necessities. Bring pavillion permit!
AUGUST:
If the section is a finalist for the Outstanding Section Award, attend the ACS national meeting in the Fall and pick up any awards. The ChemLuminary ceremony is traditionally held on Tuesday evening. Section pays expenses, up to $1500.
The Chair-Elect is the Vice President of the Corporation, is a voting member of the Board of Directors, and serves a one-year term as Chair of the Section immediately following the term as Chair-Elect or upon the occurrence of a vacancy in the office of Chair.
Other general duties include: presiding at the meetings of the Section or the Board of Directors in the absence of the Chair, forming and chairing the Steering Committee, and appointing all Standing Committee Chairs and Subcommittee Chairs who will serve during the coming year. The Chair-Elect is expected to attend ACS National Leadership Training (section pays travel, national pays all other expenses), the Fall National meeting and the Midwest Regional meeting (section pays expenses, up to $1500 for a national meeting and $750 for the regional meeting).
The Chair-Elect should take advantage of Steering Committee meetings to invite members to attend and provide information and guidance for new programs or directions for the future of the Section. Implementing such programs is subject to approval by the Board of Directors.
Duties and responsibilities of the Chair-Elect and of the Steering Committee are combined in the following:
The responsibilities of the Secretary are stated in the Bylaws.
The Secretary:
Other Duties:
Duties and responsibilities include:
Directors, as members of the Board of Directors, participate in the formulation of policy for the Section by providing advice and counsel to the officers and chairs of committees. Directors, through the initiative of the Board or in response to requests from the Chair, may assume various specific duties, which may either be ad hoc or continuing in nature. Typically, a member who serves as a Director would be a strong supporter of the objectives of the Section and would have served previously in other capacities.
RESPONSIBILITIES:
In addition to abiding by the stipulations as stated in the Bylaws of the St Louis Section of the ACS, Directors:
The Council is the deliberative assembly of the Society. Its duties include nominating members for the office of ACS President-Elect; electing Directors-at-large, members of the Council Policy Committee (the executive committee of the Council), the Committee on Committees, and the committee on Nominations and Elections; nominates members for the offices of Regional Directors; studies, recommends, and acts on all activities of direct and indirect interest to the members of ACS, including the setting of ACS annual dues; advises the ACS Board of Directors on matters concerning the management of the Society; influences decisions for which the ACS Board has responsibility; charters Local Sections and Divisions; and is responsible for amending the Constitution and Bylaws of the Society.
The term of a Councilor is three years, unless the Councilor is serving the unexpired term of a preceding Councilor.
Councilors’ travel is reimbursed out of the general funds of the section. To obtain reimbursement, Councilors must submit the form Reimbursement of Councilor Travel Expenses in compliance with ACS guidelines.
Councilors provide interaction between the Section and the Society. This requires attendance at as many National Meetings as possible (with participation on Council Committees as appointments become available), as well as active participation in the Section.
Thus, to be most effective, a Councilor:
Alternate Councilors are elected for three-year terms, unless serving the unexpired term of a preceding Alternate Councilor.
An Alternate Councilor:
It is the responsibility of each committee and subcommittee chair to prepare an annual report of the activities of each committee and subcommittee.
The committee chair should submit the activities report of his/her committee to the St Louis Section Chair no later than December 15 of the year they chaired the committee.
The subcommittee chair should submit the activities report of his/her subcommittee to the respective committee chair no later than December 1 of the year they chaired the subcommittee.
Elements of the Report
Photographs of all activities are encouraged. The committee covers the cost of photographs. A description label of each photograph, including event and identification of persons in the photo, should be fixed to the back of the photograph. (Do not impact the surface of the photo when the label is affixed)
CHAIR
Duties and responsibilities include:
ST LOUIS SECTION ACS AWARD SYMPOSIUM
The St Louis Section ACS Award Symposium is part of Chemical Progress Week and is held on Friday afternoon of that week. In recent years, the symposium has consisted of two presentations by invited speakers and an address by the Awardee, followed by refreshments.
The following activities are the responsibility of the symposium chair:
In addition, a special mailing should go out to all Section members.
The NMR Discussion Group is a Discussion Group of the Section. However, it has its own internal organization and officers. For budgeting and expense purposes, the Group is required to submit an annual budget request and requests for reimbursement through the Program Committee Chair. (Section policy does not permit reimbursement for honoraria from budgeted funds). Bills should be submitted monthly, especially those for December.
The Chair:
The Mass Spectrometry Group is a Discussion Group of the Section. For budgeting and expense purposes, the Group is required to submit an annual budget request and requests for reimbursement through the Program Committee Chair. (Section policy does not permit reimbursement for honoraria from budgeted funds). Bills should be submitted monthly, especially those for December.
The Chair:
The Materials Chemistry Group is a Discussion Group of the Section. For budgeting and expense purposes, the Group is required to submit an annual budget request and requests for reimbursement through the Program Committee Chair. (Section policy does not permit reimbursement for honoraria from budgeted funds). Bills should be submitted monthly, especially those for December.
The Chair:
The Chair of the Education Topics Group is responsible for planning and scheduling programs during the academic year. These programs may be tours of facilities in the St Louis area or meetings held at one of the local educational institutions. The meetings may be seminars on current topics in chemistry or chemical education, demonstrations, or other presentations appropriate to the group. Throughout the year, the meetings should be held in different locations in order to encourage participation by as many members as possible. Refreshments usually precede the meetings, and the Chair must arrange for their provision.
Duties and responsibilities of the Chair include:
The General Topics Group organizes special programs of general interest.
Duties and responsibilities of the Chair include:
Targeted towards chemists who are interested in the use of computers as tools to solve problems in the chemical sciences. Although the primary focus of the group is theoretical and computational chemistry, the actual scope is broad and interdisciplinary. It includes artificial intelligence, experimental design, laboratory automation, molecular modeling in the fields of agrochemicals, materials, medicinal chemistry, pharmaceuticals, polymers, and theoretical chemistry.
Duties and Responsibilities of the Chair include:
The Chromatography Discussion Group is a Topical Group of the Section. For budgeting and expense purposes, the Group is required to submit an annual budget request and requests for reimbursement through the Program Committee Chair. (Section policy does not permit reimbursement for honoraria from budgeted funds). Bills should be submitted monthly, especially those for December.
The Environmental Science and Engineering Group is a Topical Group of the Section formed on a trial basis in 2000. Its’ scope is to present and discuss timely environmental topics. For budgeting and expense purposes, the Sub-committee Chair is required to submit an annual budget request in December for the following year, and requests for reimbursement through the Program Committee Chair. (Section policy does not permit reimbursement for honoraria from budgeted funds). Bills should be submitted monthly, especially those for December.
The Chair:
The Synthetic Organic Chemistry (SOC) Discussion Group is a Discussion Group of the St Louis Section of the American Chemical Society.
The co-Chairs of the SOC Discussion Group are responsible for planning and scheduling monthly programs during the academic year. These programs mostly consist of meetings held at one of up to four locations (SLU, Wash. U., UMSL, and Pfizer). Refreshments usually precede the meetings, and the co-Chair in charge of the meeting location must arrange for their provision.
Duties and responsibilities of the co-Chairs include:
The Professional Activities Committee deals with matters that relate to the professional life and responsibilities of the Section members. Its activities include, but are not limited to, those described below.
Duties and responsibilities include:
This committee was initiated in January 1995, as a replacement for the Community Affairs Subcommittee, which had not functioned for some time. Its role is to monitor the science articles appearing in local publications and to respond too incorrect or misleading statements. Also, it would congratulate editors or writers for good examples of science writing and reporting.
Duties and responsibilities of the Chair include:
Duties and responsibilities of the Chair include:
Duties and responsibilities of the Chair include:
The Women Chemists Committee serves the membership of the American Chemical Society. Our mission is to be leaders in attracting, developing and promoting women in the chemical sciences. There are three goals designed to fulfill the mission statement:
Duties and responsibilities of the Chair include:
In January 1997, a Minority Affairs and Mentorship Subcommittee of the Professional Activities Committee were instituted. The primary functions of this subcommittee is to conceive, develop, coordinate and implement programs designed to recruit individuals identified by the Society as minorities to become members of the Section and to increase the role and involvement of minorities in the sciences.
Duties and responsibilities of the Chair include:
The Younger Chemists Committee of the American Chemical Society was established in 1974 to focus on the specific issues facing younger chemists within the ACS. A younger chemist is a chemist under 35 who is starting out in his or her career. The YCC has three objectives: to provide a mechanism to integrate younger chemists into the profession, to make the ACS relevant for younger chemists, and to dramatically increase the involvement of younger chemists in ACS at all levels. More information about the YCC can be found at the YCC web site: http://membership.acs.org/y/ycc/.
The Saint Louis Local Section YCC (LSYCC) was established to bring together younger chemists at the local level. Working with both the Saint Louis Section of the ACS and the Society, YCC provides a variety of programs and events that are meant to interest younger chemists. YCC is setting up its own LSYCC website at www.stlacs.org/ycc/
The subcommittee Chair is selected from active members of the local organization.
Duties and responsibilities of the Chair include:
The Career Resources Subcommittee of the Professional Activities Committee provides local section members with access to the national Society’s career services, provides St Louis area employment resources to all ACS members, and aids members in the management of their own careers.
Duties and responsibilities of the Chair include:
Possible activities include creating an Employer Directory (list of St Louis area employers of chemists), promoting available career resources in the Chemical Bond and on the section web site, bringing national ACS Workshops to St Louis, organizing workshops on career-related topics using local resources, and so on.
Duties and responsibilities of the Historian include:
Duties and responsibilities of the Chair include:
The contest is held annually in the spring for the purposes of recognizing outstanding chemistry students in the Greater St Louis Area and selecting students who will compete as representatives of the Section for membership on the United States team to the International Chemistry Olympiad.
The contest consists of a three-hour examination in two parts as discussed below. Students compete in two divisions: the Regular Division for students currently enrolled in a first-year course, and the Advanced Division for students enrolled in courses beyond the first year. Fifteen winners are determined for each division, first through fifth place and ten honorable mentions. First through fifth place winners receive a cash prize and a certificate of participation. All honorable mentions receive a certificate of participation. The top three winners in each division also receive a plaque. Furthermore, eleven winners in the Advanced Division will qualify for the Olympiad competition. Prizes are presented at the Awards Night ceremony during Chemical Progress Week.
The coordinator for the contest has the following responsibilities:
The Chair-elect of the Section is responsible for the Awards Night Banquet. The date usually is the Monday or Tuesday of Chemical Progress Week. The Section Chair, who has overall responsibility for Awards Night Activities, usually selects the location.
About 80 to 100 people will attend: The Outstanding College Student Awardees, the Marcus Awardees, the High School Teaching Awardee, the Chemistry Contest winners, and occasionally, Science Fair Section Award winners.
The Chair-elect invites a speaker to address the audience during the Program. The meals for the speaker and a guest and the High School Teaching Awardee and a guest are compliments of the Section.
The Banquet Chair will select the menu after conferring with the Restaurant management and sets the individual price to cover all costs and tips for the meal. It is customary to arrange for a cash bar before the meal. Try to make these arrangements six weeks to two months in advance if possible.
Coordinate publicity about this Banquet along with other Chemical Progress Week publicity through the Chemical Bond, the Publicity Chair of ADACIOM, and the High School Chemistry Contest Chair. The Banquet Chair receives reservations and payment (preferably in advance), and notifies the restaurant of the number expected, and pay the bill after the meal.
The Chair-elect submits a report to the Coordinator of Chemical Progress Week
The Chair of the Education Topics Group, usually holds this position. Other responsibilities as liaison between the Program Committee and the Education Committee include:
The position of Education Newsletter Editor has the following responsibilities:
This Fair is an annual program of the St Louis Public Schools, usually held in March. The Section has provided a booth for several years.
Duties and responsibilities of the Chair include:
Duties and responsibilities of the Chair include:
The Chair of this subcommittee acts as liaison between the local student affiliate chapters and the Section. Duties and responsibilities include:
Organize the Undergraduate Research Symposium held each year at a local college or university.
Kids are naturally inquisitive - show them the excitement of actually doing chemistry and you’ll have a rapt audience enthusiastic to learn more. That’s the simple concept behind Kids & Chemistry. Coupled with the fact that chemists love to show off their science, you have a formula that guarantees success. Since its launch in 1995, Kids & Chemistry has compiled an impressive record nationally. More than 60,000 children have been reached with the program’s positive messages about chemistry. The program provides specialized training for volunteers who then go out and do actual hands-on activities with groups of youngsters. Activity packages are available for volunteers to share with children when doing chemistry experiments.
See section XVII under Chemical Progress Week.
Project SEED is designed to encourage economically disadvantaged high school students to pursue career opportunities in the chemical sciences. During the summer, students work in the laboratory doing hands-on research guided by a scientist-mentor. Students who have not graduated from high school are eligible for the Summer I program, and those returning for a second summer of research may participate in the Summer II program.
Project SEED is for students with an annual family income below $27,000 or that does not exceed 200% of the Federal Poverty Guidelines for family size. Exceptions can be made for incomes of up to $34,000, depending on family size and circumstances. College scholarships are available for SEED students who have graduated from high school and plan to attend college
The chair of this sub-committee seeks mentors and matching funds from local industry, coordinates student applications, and sends a report of all such activities to the chair of the section by December 15th.
Duties and responsibilities of the Chair include:
The Midwest Award is described in Bylaws Article XI.
The St Louis Section ACS Award is described in Bylaws Article XII.
Duties and responsibilities of the Chair of the St Louis Section ACS Award subcommittee include:
The Chair for this award typically is a professor at St Louis University. The duties and responsibilities include:
The Outstanding College Student Awards recognize college juniors who have shown outstanding achievement in their chemistry curricula. These awards, beginning in 1985, have been administered and sponsored by the Section. Prior to 1985, the awards were administered by the Section and sponsored by the Chemical Council of Missouri. The awards are made to an outstanding student at St Louis Community College–Florissant Valley (Outstanding Chemical Technology Student Award), and to juniors at St Louis University, Southern Illinois University–Edwardsville, University of Missouri–St Louis, and Washington University, i. e., at all greater St Louis area institutions with ACS-certified programs. Non-ACS certified schools are now part of this program. These schools are Lindenwood University, Maryville University, McKendree College, Principia College, and Greenville College.
Each award consists of a $100 cash award, a certificate, and an engraved brass plate, which is placed on a perpetual plaque held at each institution. Presentation of the awards is usually a part of the Awards Night ceremony during Chemical Progress Week.
TYPICAL TIMETABLE
The purpose of the award is to acknowledge excellence in the teaching of high school chemistry. The award consists of a $500 honorarium, a plaque, and the Section’s nomination for the ACS Midwest Regional Award in high school teaching. The award is usually presented at the Awards Night Banquet held during Chemical Progress Month.
Because the nomination, selection, and presentation overlap two calendar years, the term of the Chair of this Subcommittee runs from September 1st to August 31st.
Timetable
The St Louis Section of the American Chemical Society annually judges chemistry-related projects at four science fairs in the St Louis area. The section recognizes students in grade schools, middle schools, and high schools who demonstrate excellence in the conception, design, and presentation of a chemistry project at area science fairs. The fairs at which we participate are:
Award Summary
At each science fair, three middle school and three high school projects (judged as first, second and third place) as well as an honors category high school project received a letter of congratulations, a science book, and a 8 × 10-inch certificate in a linen certificate holder. The science books include a bookplate with the ACS St Louis Section logo, science fair name, date, place and student’s name. In addition, the first place and honors projects received a 6-month St Louis Science Center membership. If suitable projects are not identified, awards need not be made.
Elementary students received a congratulatory letter and a blue participation ribbon.
Duties and responsibilities of the Chair include:
Purpose: To recognize chemists in the St Louis Section who have demonstrated an extremely high degree of professionalism and scientific contribution. The award will consist of a plaque, a check for $500, and dinner for the awardee and a guest at the Recognition Night Banquet, usually held in March. The award will be presented at that time.
Because the nomination, selection, and presentation of the awards overlap two calendar years, the term of the chair for this subcommittee runs from May to May.
Chemist: A person whose training includes successful completion of an Associate, Bachelor’s or Master’s Degree in a chemistry or chemistry-related curriculum, or the equivalent knowledge gained by experience. The primary work of a chemist is conducting experimentation and/or correlating information to help solve chemical problems and/or discover new chemical knowledge. Nominees need not be ACS members or Local Section Affiliates to be eligible for this award.
The following criteria should be used to judge the suitability of each candidate:
Timeline:
Suggested Budget:
$500 cash award
$35 printing and postage
$50 plaque
$585 total
This award was established in 1993 by the Board of Directors and is supported by funds of the Section. It is to be announced at the Continuity Dinner and presented at Recognition Night.
The Publicity and Public Relations Committee is the organization for communication and news dissemination both within the local section and between the Section and the community. To this end, there are five subcommittees:
Duties and responsibilities of the Chair include:
| Chemical Bond | News Media | Web Site | |
|---|---|---|---|
| March | |||
| Recognition Night -Retiring Chair -Other Retiring Officers and 50 year members |
Notice in Feb-Mar Story and picture in Mar Story and pictures in Apr |
Publicity | Publish |
| April | |||
| Chemical Progress Week | Notice in Feb-Mar-Apr Story in May |
Publicity | Publish |
| St Louis Section ACS Award* | Notice in Mar-Apr Story in May Call for nominations in Oct-Nov |
Publicity | Publish |
| Awards Night* | Notice in Mar-Apr Winners announced in May |
Publicity | Publish |
| HS Chem Contest | Publish | ||
| College Students | Publish | ||
| HS Teaching | If known, announced in Feb-Mar | Publish | |
| October | |||
| National Chemistry Week | Notice in Sep-Oct Story in Nov-Dec |
Publicity | Publish |
| November | |||
| Midwest Award* | Notice in Oct-Nov Call for nominations in Jan-Feb |
Publicity | Publish |
| December | |||
| Continuity Dinner* | Notice in Nov-Dec Story in Jan |
Publish | |
*Small printable reservation forms are included in the Chemical Bond for those attending banquets.
The Chair must anticipate these and see that the subcommittees are aware of and preparing for them. The schedule above is typical of recent years but may vary and actual dates should be determined early in the year.
The address of the Chemical Bond is the Section’s post office box:
St Louis Section–ACS
PO Box 410192
Saint Louis, MO 63141-0192
Printer:
Messenger Printing
125 West Argonne Dr
St Louis, MO 63122
ATTN: Laura Jones
phone 314-966-3413 x26
email mesprint@swbell.net
Bulk mail handler:
St Louis Presort, Inc
5051 Southwest
St Louis, MO 63110
ATTN: Mark Schaetzel
phone 314-771-7678
fax 314-771-6554
email shetz@stlouispresort.com
Mail pieces are addressed by the bulk mail handler from an electronic mailing list updated monthly by the Society. Management of the mailing list is detailed under WEBMASTER.
Duties and responsibilities of the Editor include:
The Assistant Editor assists the Editor in reporting, assembling copy, layout, proofreading, and any other matters.
The Advertising Manager maintains contact with current advertising accounts to keep copy up to date and seeks new advertisers. When new advertisers are obtained, the Ad Manager submits copies of insertion orders and billing addresses to the Business Manager. The Ad Manager is responsible for insuring that advertisers’ requirements are met in the ad copy and for the position of the ad in the layout.
The Business Manager is an Assistant Treasurer of the Section and is required to be bonded, usually at the same time as the Treasurer. The amount of the bond is $50,000. S/he is the authorized signatory for the Chemical Bond checking account.
Duties and responsibilities include:
Supt., Main Office Finance Unit
Main Post Office
Window 31
1720 Market Street
St Louis, MO 63155
Duties and responsibilities of the Speakers Bureau Chair include:
Duties and responsibilities of the News Media Chair include:
The website for the St Louis Section–ACS is hosted by datarealm.com at our domain name, www.stlacs.org. The site is maintained by ftp to ftp.datarealm.com with username stlacsweb. The password will be provided to anyone who should have access to the account.
The Webmaster has the following responsibilities:
<a href="officers/officers-current.html#chair">chair</a>The Section maintains a relationship with KWMU Public Radio. The Section participates in at least one fundraiser event per year. A member of the Section speaks about the St Louis Section on the radio while members phone in to make pledges.
The Chair-Elect forms the Steering Committee and serves as its Chair. It is composed of the Immediate Past Chair, the Chair, the Chair-Elect, the Secretary, and two other members of the Section. These traditionally have been a Director and a Councilor, but another consideration is to select potential chairs. The Secretary takes minutes.
Duties and responsibilities of this Committee include:
The Section has special funds for sponsoring and administering specific award programs. In addition, the Section has accumulated capital funds from past savings.
The Chair of the Section has overall responsibility for CPW, but it is managed through the Coordinator for CPW. The Coordinator is Chair of the CPW organizing committee which shall consist of chairs of the subcommittees for: Awards Night, H. S. Chemistry Contest, College Awards, Careers Day, Marcus Award, H. S. Teaching Award, St Louis Section ACS Award, and St Louis Section ACS Award Symposium. Many of these subcommittee chairs have a dual responsibility to their parent Standing Committee and to the CPW organizing committee.
Chemical Progress Week is a major event of the Section, which has been held each Spring since 1976. At one time, it was a joint effort of the Section, the American Institute of Chemical Engineers (AIChE), the Chemical Council of Missouri (CCMO), and the Associated Drug and Chemical Industries of Missouri (ADACIOM). Now, mainly the Section sponsors it. ADACIOM provides some prize money and holds a luncheon. The Section Chair selects the dates of CPW, usually in April.
The events, which take place during CPW, are as follows. A tentative schedule is indicated along with participating groups and the planning organization:
Awards Night Dinner and Ceremony: planned by ACS. The Section Chair-Elect is the Chair of this event. This event honors the Outstanding High School Teaching Awardee; the winners of the High School Chemistry Contest; Outstanding Chemical Technology Student at St Louis Community College-Florissant Valley; Outstanding Junior Chemistry Student at St Louis University, Southern Illinois University at Edwardsville, University of Missouri-St Louis, Washington University, and other colleges and universities approved by the BOARD; the Technician of the Year, and Leopold Marcus Award winner (with St Louis University).
ADACIOM Luncheon: planned by ADACIOM. The monthly meeting of ADACIOM is held during CPW and features a speaker of national importance in the Chemical industry. At the request of ADACIOM, the Section Chair may announce all of the Awards Night winners and the winner of the St Louis Section ACS Award.
Careers Day: planned by ACS. This program is a presentation by chemists describing their careers for high school and college students to encourage the students to follow careers in the chemical sciences. Traditionally, it is held at the University of Missouri-St Louis and is coordinated by a member of its Department of Chemistry.
St Louis Section ACS Award Symposium: planned by ACS. This program is to honor the St Louis Section ACS Award winner. In recent years, it has included two or three technical presentations by speakers selected by the Awardee and also a technical talk by the Awardee.
St Louis Section ACS Award Banquet: planned by ACS. The banquet is the occasion to present the St Louis Section ACS Award and hear a talk by the Awardee.
Responsibilities of the Section Chair shared jointly with Coordinator for CPW.
All planning and arrangements are the responsibility of ADACIOM. Section participation includes attendance by the Chair, the CPW coordinator, and perhaps others, and providing a list of all Awards Night winners and the St Louis Section ACS Award winner if requested to do so.
Work with the Careers Day Chair to provide speakers and to invite students from area high schools and colleges to the event. The speakers should represent different educational levels and a variety of types of chemical employment (education, industry, government, etc. ).
The previous Chair should mail invitations early, even in the fall of the preceding year. If this was not done, get them out in January. A mailing list is maintained by Dr. H. Harris (UM-St Louis).
This event has been held at UM-St Louis in recent years, so the Chair probably should be someone from UM-St Louis. Be sure to inform attendees where to park.
Check that the St Louis Section ACS Award Symposium Chair has made appropriate invitations and that arrangements are complete. Obtain the schedule with place, times, speakers names, titles, etc.
Check that the St Louis Section ACS Award Chair is on schedule and that arrangements are complete. Obtain place, time, cost of dinner, etc. The Banquet coordinator makes arrangements for the location, plans the menu, sets the cost of the dinner which is usually subsidized by the Section, informs the Editor of the BOND, receives reservations, collects money, informs the restaurant of the number expected, and pays the bill.
National Chemistry Week occurs the first full week of November. The Section’s activities are organized by the Coordinator of NCW. NCW has included the following events: activities at shopping malls, the Missouri Botanical Gardens, the St Louis Zoo, the Art Museum and the Magic House; a laboratory contest for high school students called Battle of the Burets; and TV-satellite programs.
Examples of events:
Contact at the Science Center:
Jeffrey Powell
St Louis Science Center
5050 Oakland Ave.
St Louis, MO 63110
Phone: 314-533-8515
Fax: 314-289-4420
email: jpowell@slsc. org
Duties of the Coordinator:
Addresses:
| Patty Shelton Director of Constituent Services Office of the Governor State of Missouri Room 216 State Capitol Jefferson City, MO 65101 Phone 573-751-3222 |
Office of the Mayor City of St Louis City Hall Room 200 1200 Market St Room 200, City Hall St Louis, MO 63103-2877 Phone: 314-622-3201 |
Office of the County Executive St Louis County 41 S. Central Avenue St Louis, MO 63105 Phone: 314-615-7016 |
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